Confidentiality and your documents, with the right photocopier there's no need to worry.

The printers and photocopiers in your office handle sensitive documents and information everyday, making these machines a necessary support item for your office but also a security liability. Your printer or photocopier is basically a computer with its own hard drive, and therefore it needs to be protected. Small home printers have fewer security vulnerabilities because they usually have no internal storage or feature a web interface, however, multifunction printers and copiers such as our Ricoh ones are subject to more security threats, but don’t fret we have solutions to any security worry you may have. 

Securing your documents is a top priority for any legal practice; photocopiers have stepped up to meet the demand with new security features. With these security features you don’t have to constantly monitor who is collecting documents from the printers, or position your copiers on a spot lit platform in the centre of the office. Below we’ve listed how the right photocopier can combat your confidentiality problems. 

Prevent Document Theft 

Threats to your printing security:

·       Document theft

·       Snooping

·       Printer hacking

·       Saved copies on the internal storage

·       Theft of sensitive business information

·       Documents copied or sent by unauthorised users

·       Unauthorised changes to settings

The Solutions:

There are a wide range of Ricoh photocopiers available that tackle all these problems and more.

Controlling access to sensitive documents

Access to sensitive documents can be strictly controlled, with confidential documents held safely away from unauthorised viewing until released for print by their owner. Advanced flexibility and convenience to document security, with benefits that boost efficiency, cost reduction and compliance. Costs can also be reduced and provide environmental benefits by aiding productive behaviours such as noticing and correcting errors before printing and releasing the documents. Printing can be picked up from a choice of as many as four MFPs securely. Server options give even more adaptability, in enabling prints to be picked up from any Ricoh device in the company network.

Protecting sensitive business information

Document security is critical to protecting sensitive business information, and essential to maintaining a competitive edge, regulatory compliance and productivity. Our machines have the capability to do this with card authentication technology, which leverages leading card reading technology to control users’ access to standard Ricoh MFP print, scan, copy and fax functions.

Protecting sensitive documents from being copied or sent by unauthorised users

Using this card reading technology access can be controlled therefore preventing sensitive documents from being viewed, copied or sent by unauthorised users. The use of card authentication also eliminates the need for passwords and PIN entry that could be disclosed or accessed by a determined hacker.

These multi functional printers also use Intelligent Barcode & OCR software enabling full use of the built-in printing capabilities of Ricoh MFPs and laser printers such as paper tray selection, double-sided printing, stapling and hole punching. They also allow you to improve your workflow, save valuable time and maximise efficiency.

So instead of feeling like this                                                                                                       

You'll feel like this